Bennett Staff Privacy Notice

Last Updated: June 2026

Bennett Staff Bureau (“Bennett Staff”, “we”, “us”, “our”) is committed to protecting your privacy and processing personal data fairly, lawfully and transparently.

1. Who We Are

Bennett Staff Bureau

52 Market Street
Hyde
Cheshire
SK14 1AH

Telephone: 0161 368 5511

Email: claire.wolstenholme@bennettstaff.co.uk

Privacy Contact

Claire Wolstenholme
Email: claire.wolstenholme@bennettstaff.co.uk

2. Personal Data We Collect

We may collect:

Name
Address
Email address
Telephone number
Date of birth
CV and employment history
Qualifications and training records
References
Right to work documentation
National Insurance number
Payroll information
Bank account details
Correspondence records
Website usage data

Where legally required and appropriate, we may process special category data including health information relevant to employment placements.

3. How We Obtain Your Data

We collect personal data:

Directly from you
Through our website
From job boards
Through referrals
From former employers and referees
From publicly available professional sources
From clients where relevant

4. Why We Process Your Data

We process personal data to:

Provide recruitment and work-finding services
Match candidates with vacancies
Manage temporary assignments
Conduct right-to-work checks
Verify qualifications and references
Process payroll and pension obligations
Comply with legal requirements
Respond to enquiries
Improve our services
Send marketing communications where permitted

5. Lawful Bases for Processing

We rely on one or more of the following lawful bases:

Contract
Legal obligation
Legitimate interests
Consent

Where consent is used, it may be withdrawn at any time.

6. Marketing Communications

We may send recruitment opportunities, updates and marketing communications where:

You have consented; or
We are otherwise permitted to do so by law.

You may unsubscribe at any time.

7. Sharing Your Information

We may share information with:

Prospective employers and clients
Payroll providers
Pension providers
HMRC
Professional advisers
IT and software providers
Recruitment technology providers
Regulatory authorities where required by law

All third-party providers are required to process personal data securely.

8. International Transfers

We do not transfer, store, or process any personal data outside of the United Kingdom. All personal data collected through our website and business operations is processed and stored within the UK and is subject to UK data protection laws.

9. Data Retention

We retain information only for as long as necessary.

Typical retention periods include:

Record Type	Retention Period
Candidate records	Up to 2 years after last meaningful contact
Temporary worker records	Up to 6 years where legally required
Payroll records	6 years minimum
Marketing consent records	Duration of consent plus audit period
Complaints records	3 years

Longer retention may apply where required by law.

10. Automated Decision Making

Bennett Staff does not make solely automated decisions that produce legal or similarly significant effects on individuals.

11. Your Rights

You have the right to:

Be informed
Access your personal data
Correct inaccurate data
Request erasure
Restrict processing
Data portability
Object to processing
Withdraw consent
Complain to the ICO

Requests should be sent to:

privacy@bennettstaff.co.uk

12. Cookies and Website Tracking

Our website uses cookies and similar technologies.

Non-essential cookies will only be placed where required consent has been obtained.

You may withdraw or amend your cookie preferences at any time using our cookie management tools.

Further details are available in our Cookie Policy. https://bennettstaff.co.uk/cookie-policy/

13. Data Security

We implement appropriate technical and organisational measures to protect personal data against:

Unauthorised access
Accidental loss
Disclosure
Destruction
Misuse

14. Complaints

If you have concerns about how we handle your personal data, please contact:

Robbie Harrison
Robbie.harrison@bennettstaff.co.uk

If you remain dissatisfied, you may complain to the Information Commissioner’s Office: www.ico.org.uk their telephone number is – 03031231113

15. Changes to This Notice

This Privacy Notice may be updated periodically to reflect legal, operational or regulatory changes.

16. Our Use of Artificial Intelligence

At Bennett Staff, we are committed to using artificial intelligence (AI) responsibly, ethically, and transparently.

We may use AI-powered tools to support certain aspects of our business operations, including content creation, administrative tasks, data analysis, customer communications, and process improvement. These tools help us work more efficiently and enhance the services we provide.

Human Oversight

AI is used as a support tool and does not replace human expertise, judgement, or decision-making. All significant business decisions, customer communications, and deliverables are reviewed and approved by appropriately qualified members of our team.

Accuracy and Reliability

While AI technology can be highly effective, it may occasionally produce inaccurate, incomplete, or outdated information. We take reasonable steps to review AI-generated outputs before they are used or shared externally. However, users should not rely solely on AI-generated content without appropriate verification.

Data Protection and Privacy

We are committed to protecting personal and confidential information. Any use of AI tools is undertaken in accordance with applicable data protection laws, including the UK GDPR and Data Protection Act 2018. We seek to minimise the sharing of sensitive information with AI systems and only use approved tools where appropriate safeguards are in place.

Fairness and Ethical Use

We aim to use AI in a way that is fair, non-discriminatory, and consistent with our organisational values. We regularly assess our use of AI technologies and review processes to minimise potential bias and unintended consequences.

Continuous Review

As AI technologies continue to evolve, we will review and update our practices to ensure they remain appropriate, secure, and aligned with legal and regulatory requirements.

Contact Us

If you have any questions about our use of AI, please contact us at:

Bennett Staff
Email: info@bennettstaff.co.uk
Telephone: 0161 368 5511